Free Receipt Generator

A receipt is proof that money changed hands. A good one includes:

• Your business name, address and contact details, plus your GSTIN or VAT number if registered
• A unique receipt number and the date the payment was received
• Who paid: the customer's name, and address if you have it
• The amount received, in figures and in words
• How it was paid - cash, UPI, bank transfer, cheque or card - with the transaction ID or cheque number
• The invoice or order the payment is against, and any balance still due
• A signature or stamp, if your customer or your own process needs one

An invoice asks for payment: it tells the customer what they owe and by when. A receipt confirms that payment has been made. You usually send the invoice first and the receipt once the money arrives. For a shop counter sale paid on the spot, the bill and the receipt are often the same document.

If a customer pays an invoice in parts, issue a receipt for each payment and show the balance still due.

Under GST, when a registered business receives an advance before supplying goods or services, it issues a receipt voucher for the advance rather than a tax invoice. The tax invoice follows when the supply is made. Whether GST is payable on the advance depends on what you supply, so check with your accountant.

Income tax rules prohibit accepting ₹2 lakh or more in cash from one person in a day, for a single transaction, or for transactions relating to one event, and the penalty can equal the amount received. For larger payments, ask for UPI, a bank transfer or a cheque and record the reference on the receipt.

Some businesses still fix a ₹1 revenue stamp to signed receipts for cash above ₹5,000, as stamp duty rules require for certain receipts. The rules vary by state and many receipts are exempt, so follow what your accountant advises.