HR Letter Templates
Ready-made HR letters for Indian employers, from the offer to the relieving letter. Open one in the free HR letter generator, add your company's details and download a signed PDF on your own letterhead.
- Kestrel Infosystems Pvt Ltd7th Floor, Tower B, Rajiv Gandhi Infotech Park, Phase 2, Hinjewadi, Pune, Maharashtra 411057careers@kestrelinfo.in+91 20 6712 4400www.kestrelinfo.inRef: KIS/HR/2026/118Date: 15 October 2026Offer LetterTo,Rohan KulkarniB-204, Shree Ganesh Residency, Kothrud, Pune, Maharashtra 411038Subject: Offer of employment - Software EngineerDear Rohan,We are delighted to offer you the position of Software Engineer in the Engineering team at Kestrel Infosystems Pvt Ltd on a full-time basis. We were impressed by your experience and believe you will be a great addition to the team.1.Start dateYour employment will begin on 16 November 2026.2.Place of workYou will be based at Hinjewadi office, Pune and will report to Vikram Deshpande, Engineering Manager. The company may ask you to work at another location as business needs require.3.CompensationYour annual cost to company (CTC) will be ₹9,60,000.00 (Indian Rupees Nine Lakh Sixty Thousand Only). The salary breakdown is set out in Annexure A. Salary is paid monthly, after deduction of applicable taxes and statutory contributions.4.ProbationYou will be on probation for 6 months from your date of joining. On satisfactory completion, your employment will be confirmed in writing. The company may extend the probation period if needed.5.Working hoursYour working hours will be Monday to Friday, 9:30 am to 6:30 pm.6.Notice periodEither you or the company may end your employment by giving 60 days' written notice, or salary in lieu of notice.7.ConfidentialityYou will keep the company's confidential information, and that of its clients, private during and after your employment, and you will follow the company's policies as updated from time to time.8.DocumentsOn your first day, please bring copies of your educational certificates, identity and address proof, PAN card and, if you have worked before, the relieving letter and last three payslips from your previous employer.This offer is valid until 22 October 2026. To accept it, please sign and return a copy of this letter. We look forward to welcoming you to Kestrel Infosystems Pvt Ltd.Yours sincerely,For Kestrel Infosystems Pvt LtdVandana JoshiHR ManagerAcceptanceI accept the offer of employment on the terms set out above and will join on 16 November 2026.SignatureName: Rohan KulkarniDateAnnexure A: Salary breakdownComponentMonthlyAnnualBasic salary₹40,000.00₹4,80,000.00House rent allowance (HRA)₹20,000.00₹2,40,000.00Special allowance₹18,200.00₹2,18,400.00Employer's PF contribution₹1,800.00₹21,600.00Total₹80,000.00₹9,60,000.00
Offer Letter
Offer a full-time job with the CTC and a salary annexure.
- Lotus Grove Hospital Pvt LtdNH Bypass, Palarivattom, Kochi, Kerala 682025hr@lotusgrovehospital.in · +91 484 291 6000 · www.lotusgrovehospital.inRef: LGH/HR/APT/2026/057Date: 15 October 2026Appointment LetterTo,Anjali MenonKizhakkedathu House, Edappally, Kochi, Kerala 682024Subject: Appointment as Senior Staff NurseDear Anjali,Further to your application and the interviews you had with us, we are pleased to appoint you as Senior Staff Nurse in the Nursing (Critical Care) team at Lotus Grove Hospital Pvt Ltd on a full-time basis, with effect from 15 October 2026, on the following terms and conditions.1.Place of workYou will be based at Lotus Grove Hospital, Palarivattom, Kochi and will report to Mary Joseph, Nursing Superintendent. The company may ask you to work at another location as business needs require.2.CompensationYour annual cost to company (CTC) will be ₹4,80,000.00 (Indian Rupees Four Lakh Eighty Thousand Only). The salary breakdown is set out in Annexure A. Salary is paid monthly, after deduction of applicable taxes and statutory contributions.3.ProbationYou will be on probation for 6 months from your date of joining. On satisfactory completion, your employment will be confirmed in writing. The company may extend the probation period if needed.4.Working hoursYour working hours will be 8-hour shifts, six days a week, as per the duty roster.5.LeaveYou will be entitled to leave and holidays as set out in the company's leave policy.6.Notice periodEither you or the company may end your employment by giving 30 days' written notice, or salary in lieu of notice. The company may end your employment without notice in case of misconduct, as set out in its policies.7.ConfidentialityYou will keep the company's confidential information, and that of its clients, private during and after your employment, and you will follow the company's policies as updated from time to time.8.Other workWhile employed with us, you will not take up any other employment or business without the company's written permission.9.Shift dutyYou will work rotating morning, evening and night shifts as set out in the monthly duty roster. You may be asked to stay beyond your shift in a medical emergency, and any extra hours will be compensated under the hospital's policy.Please sign and return the duplicate copy of this letter as acceptance of these terms. We welcome you to Lotus Grove Hospital Pvt Ltd and wish you a long and rewarding career with us.Yours sincerely,For Lotus Grove Hospital Pvt LtdDr. Thomas VargheseMedical SuperintendentAcceptanceI have read and understood the terms of this appointment and accept them.SignatureName: Anjali MenonDateAnnexure A: Salary breakdownComponentMonthlyAnnualBasic salary₹20,000.00₹2,40,000.00House rent allowance (HRA)₹8,000.00₹96,000.00Special allowance₹10,200.00₹1,22,400.00Employer's PF contribution₹1,800.00₹21,600.00Total₹40,000.00₹4,80,000.00
Appointment Letter
The formal terms of employment, signed on joining.
- Desai Parikh & Co., Chartered Accountants502, Shivalik Plaza, Near IIM Road, Ambawadi, Ahmedabad, Gujarat 380015office@desaiparikh.in · +91 79 2630 4512 · www.desaiparikh.inRef: DPC/HR/2026/23Date: 15 October 2026Experience CertificateTo whom it may concernThis is to certify that Karan Joshi (employee ID DPC-117) worked with Desai Parikh & Co., Chartered Accountants as Audit Associate in the Audit and Assurance team from 3 July 2023 to 9 October 2026.During their time with us, Karan worked on statutory and internal audits for clients in manufacturing and retail. We found them sincere, hardworking and reliable, and their conduct throughout was excellent.We wish them every success in their future endeavours.Yours sincerely,For Desai Parikh & Co., Chartered AccountantsCA Hemant ParikhPartner
Experience Letter
Confirms someone's role and tenure after they leave.
- Coromandel Freightlines Pvt LtdNo. 18, Second Floor, Rajaji Salai, Parrys, Chennai, Tamil Nadu 600001hr@coromandelfreight.in+91 44 4590 2200www.coromandelfreight.inRef: CFL/HR/REL/2026/31Date: 13 October 2026Relieving LetterTo,Arvind SubramanianEmployee ID: CFL-0286Operations ManagerFlat 3C, Ganga Apartments, 4th Avenue, Ashok Nagar, Chennai, Tamil Nadu 600083Subject: Relieving letterDear Arvind,This is with reference to your resignation dated 14 August 2026. We confirm that your resignation has been accepted and that you are relieved of your duties as Operations Manager at Coromandel Freightlines Pvt Ltd with effect from the close of business on 13 October 2026.Your employment with us was from 11 April 2022 to 13 October 2026.Your full and final settlement, covering salary up to your last working day and encashment of unused earned leave, will be processed with the October 2026 payroll. We confirm that you have handed over all company property.We thank you for your contributions to Coromandel Freightlines Pvt Ltd and wish you success in your future endeavours.Yours sincerely,For Coromandel Freightlines Pvt LtdLakshmi NarayananHead of Human Resources
Relieving Letter
Confirms a resignation was accepted and duties handed over.
- Haldi House Naturals Pvt Ltd4th Floor, Lotus Business Centre, Andheri-Kurla Road, Andheri East, Mumbai, Maharashtra 400093people@haldihouse.in+91 22 6874 3100www.haldihouse.inRef: HHN/INT/2026/09Date: 15 October 2026Internship Offer LetterTo,Ishaan BhattRoom 214, Boys' Hostel, Vile Parle West, Mumbai, Maharashtra 400056Subject: Offer of internship - Marketing InternDear Ishaan,We are pleased to offer you an internship as Marketing Intern in the Growth Marketing team at Haldi House Naturals Pvt Ltd. We enjoyed getting to know you and look forward to learning together.1.Start dateYour internship will begin on 2 November 2026.2.DurationYour internship will run from 2 November 2026 to 29 January 2027. It does not by itself lead to an offer of employment.3.Place of workYou will be based at Andheri East office, Mumbai and will report to Sana Qureshi, Brand Manager. The company may ask you to work at another location as business needs require.4.StipendYou will receive a monthly stipend of ₹20,000.00 (Indian Rupees Twenty Thousand Only), paid at the end of each month.5.Working hoursYour working hours will be Monday to Friday, 10 am to 6 pm.6.Notice periodEither you or the company may end your internship by giving 7 days' written notice, or stipend in lieu of notice.7.ConfidentialityYou will keep the company's confidential information, and that of its clients, private during and after your internship, and you will follow the company's policies as updated from time to time.8.DocumentsOn your first day, please bring a copy of your college ID, identity and address proof, and a letter from your college if it requires one for the internship.This offer is valid until 22 October 2026. To accept it, please sign and return a copy of this letter. We look forward to welcoming you to Haldi House Naturals Pvt Ltd.Yours sincerely,For Haldi House Naturals Pvt LtdRhea D'SouzaPeople and Culture ManagerAcceptanceI accept the offer of internship on the terms set out above and will join on 2 November 2026.SignatureName: Ishaan BhattDate
Internship Offer Letter
Offer an internship with a monthly stipend and end date.
- Inkwell & Grid Design Studio LLPC-42, Second Floor, Bhawani Singh Road, C-Scheme, Jaipur, Rajasthan 302001studio@inkwellgrid.in+91 141 404 8822www.inkwellgrid.inRef: IG/INT/2026/14Date: 15 October 2026Internship CertificateTo whom it may concernThis is to certify that Tanvi Agarwal completed an internship with Inkwell & Grid Design Studio LLP as UI/UX Design Intern in the Product Design team from 13 July 2026 to 9 October 2026.During the internship, Tanvi worked on wireframes, user flows and a component library for a client's mobile banking app. They showed real curiosity and care for detail, and took feedback well.We wish them every success in their future endeavours.Yours sincerely,For Inkwell & Grid Design Studio LLPNidhi RathoreFounder and Creative Director
Internship Certificate
Certifies an intern's role, dates and work.
- Neelgiri Heights SchoolSector 12, Gomti Nagar Extension, Lucknow, Uttar Pradesh 226010office@neelgiriheights.edu.in · +91 522 404 7710 · www.neelgiriheights.edu.inRef: NHS/ADM/2026/88Date: 15 October 2026Increment LetterTo,Neha SrivastavaEmployee ID: NHS-T-064Trained Graduate Teacher (Mathematics)Subject: Revision of your salaryDear Neha,In recognition of your performance and contribution to Neelgiri Heights School, we are pleased to revise your annual cost to company (CTC) from ₹4,20,000.00 to ₹4,62,000.00, an increase of 10%, with effect from 1 November 2026.Your revised salary breakdown is set out in Annexure A.All other terms and conditions of your employment remain unchanged.We appreciate your hard work and look forward to your continued contribution. Congratulations!Yours sincerely,For Neelgiri Heights SchoolDr. Sunita AwasthiPrincipalAnnexure A: Revised salary breakdownComponentMonthlyAnnualBasic salary₹19,250.00₹2,31,000.00House rent allowance (HRA)₹7,700.00₹92,400.00Special allowance₹9,750.00₹1,17,000.00Employer's PF contribution₹1,800.00₹21,600.00Total₹38,500.00₹4,62,000.00
Increment Letter
A salary revision with the new CTC and breakdown.
- Northstar Paytech Pvt Ltd11th Floor, Building 9B, DLF Cyber City, Phase 2, Gurugram, Haryana 122002people@northstarpay.in+91 124 471 9300www.northstarpay.inRef: NSP/HR/PRM/2026/42Date: 15 October 2026Promotion LetterTo,Aditya MalhotraEmployee ID: NSP-1873Senior Data AnalystSubject: Promotion to Lead Data AnalystDear Aditya,In recognition of your performance and contribution to Northstar Paytech Pvt Ltd, we are pleased to promote you to the position of Lead Data Analyst and to revise your annual cost to company (CTC) from ₹18,00,000.00 to ₹21,60,000.00, an increase of 20%, with effect from 1 October 2026.Your revised salary breakdown is set out in Annexure A.All other terms and conditions of your employment remain unchanged.We appreciate your hard work and look forward to your continued contribution in your new role. Congratulations!Yours sincerely,For Northstar Paytech Pvt LtdKavya MenonHead of Risk AnalyticsAnnexure A: Revised salary breakdownComponentMonthlyAnnualBasic salary₹81,000.00₹9,72,000.00House rent allowance (HRA)₹40,500.00₹4,86,000.00Special allowance₹56,700.00₹6,80,400.00Employer's PF contribution₹1,800.00₹21,600.00Total₹1,80,000.00₹21,60,000.00
Promotion Letter
A promotion to a new title, with the revised CTC.
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