A relieving letter confirms that an employee's resignation was accepted and that they have been relieved of their duties from their last working day. This example is for an operations manager at a logistics company who served a 60-day notice period.
Issue it on or soon after the last working day, once the employee has served their notice period (or it has been waived or bought out) and handed over their work and company assets.
The next employer will usually ask for it before or soon after joining, and background verification agencies check it, so a delay can hold up someone's new job.
The dates in a relieving letter are what other people rely on, so get them right.
Companies often hold the letter until the notice period is served or bought out and company property is returned, as their contract or policy allows. If you believe it is being withheld unfairly, raise it with HR in writing, and take advice from a lawyer if it isn't resolved.
It is the last payment to a departing employee: salary up to the last working day, encashment of unused leave where the policy allows it, any bonus or reimbursements due, and gratuity if they qualify, less any recoveries such as a notice period shortfall.
It is whatever the appointment letter or contract says. Thirty to ninety days is typical in India, with longer periods for senior roles.
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