A corporate offsite involves a dozen suppliers, but the client wants one clear number. This quotation groups the event into planning, production, décor, entertainment, photography and transfers, so they can see the total and adjust any part of it.
Some costs are fixed - the stage, the band, your coordination fee - and some depend on numbers, like transfers, welcome kits and meals. Price per-guest items with a quantity so the client can see the effect of 20 more or fewer guests, and state the guest count the quote assumes.
Event managers commit money to vendors weeks in advance, so the payment schedule matters as much as the total. A common pattern:
Event management services are generally taxed at 18% GST (SAC 998596). For a GST-registered business client, the place of supply is usually the client's location, so this Mumbai company charges IGST to a client registered in Karnataka even though the event is in Goa.
Often it's simpler for the client to pay the hotel directly. Accommodation has its own GST rules based on where the hotel is, so if you do include it, ask your accountant how to bill it.
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